What’s New in Empire SUITE


Date: 12/26/2016


Summary:

View Disabled Employees


You can now view both Active and Disabled Employees at the same time in the Administration main menu page.


Users with Access to Administration rights will see the Employee View page when the user navigates to the Administration page. Check ‘Display Disabled Employees’ to show disabled employees.


Disabled employees are shaded gray. Active employees are unshaded.





Edit Employee Start Date


We’ve added a field to capture the employee start date when configuring new employees or adding them through the employee import:


The Employee start date prevents the employee or any user with access to the employee timesheet from entering time or expenses prior to the start date




Editing Security Permissions and Adding Custom Roles


Until now, the Empire SUITE included three standard security Roles – None, User and Administrator – and the security permissions associated with the roles were not editable by firm administrators. We’ve added the ability for Administrators to edit the permissions associated with the standard roles in each of the functional areas (Time and Expense, Administration, Resource, etc.) and firm administrators now have the ability to create new Custom Roles with user selectable permissions to better support each firm’s unique requirements.

EDIT PERMISSIONS

To add or remove permissions from the standard User and Administrator roles, select Edit Permissions from the Administration page Company menu. Select the desired functional area from the menu bar (Time and Expense, Administration, etc.) and the appropriate role (User, Administrator) and use the On/Off toggle next to each permission to customize the standard roles.

CREATE CUSTOM ROLES

Select one of the functional areas from the menu bar (Time and Expense, Administration, etc.) and click the 'New Role' button to create a custom security role.

Give the custom role a name, add the appropriate permissions and click Save when done.

Custom Roles can be assigned to employees from the Edit User page:

Changing Custom Field-based Security Permissions in Empire SUITE to Custom Security Roles

As noted earlier, the Empire SUITE included three standard security Roles – None, User and Administrator. Administrators also had the option to limit the Time Entry behavior for Users through this Setup area, located in Administration in the Tenant Owner's Account:

These setup options will be deprecated in the new release and replaced by the Administrator defined Custom Security Roles. That is, if you want to allow Users to Approve their own time and expenses, you can define a custom role that includes the Approve permission.

Some current Empire SUITE clients have implemented custom security roles for their employees and contractors through Custom Fields – that is, they have added custom fields to the employee import and the security permissions associated with those custom fields govern the employee's ability to use the application.

We will continue to support this methodology, but the goal is to move away from Custom Field based security roles into Application based Custom Security Roles. What does this mean to you?

  • If your new employee or edit existing employee import includes a security-based Custom Field, we will map the Custom Field to a corresponding
    Custom Role as part of the import process. You don’t need to make any changes to your import process.

  • If you edit an employee through the Empire SUITE Administration Edit User page, we will ignore the Custom Field value applied through the
    import and apply permissions associated with either the 'User' or 'Administrator' radio buttons or the Custom Role defined in Edit
    Permissions and applied in the Application Roles section.


For example, let’s assume you’ve used the employee import to add an employee with a Custom Field called ‘Time Entry’ which allows the user to enter time but not approve their own timesheet. However, if you set the employee’s Time Application Role to ‘Administrator’ using the radio button, we will ignore the ‘Time Entry’ custom field permissions and the user will now have all the permissions associated with the Time ‘Administrator’ role, which includes timesheet approval. Or, if you used Edit Permissions to create a Custom Role called ‘Self Approval’, which includes the ability for a user to enter time and approve their own timesheet, we will ignore the ‘Time Entry’ custom field permissions and the user will now have all the security permissions associated with the 'Self Approval' Custom Role.


View Company Information


You can now view the company’s Organization Chart and Company Usage in the Company side menu on the Administration main menu page.

Select Organization Chart to view managers and their employees. Select Company Usage to see how many employees used the system during a specific time period.




Oraganization Chart

Clicking the 'Organization Chart' submenu will bring up the organization chart for the entire company.

Click an employee to display their details.

Click the employee first or last name to edit the employee details. Make the appropriate changes and click Save to update the employee details and close the Edit User page.




Company Usage

Click Company Usage to bring up the usage chart. Hovering over individual bars will show the number of users in the system for that month.

We track the number of days each employee is 'Active' in a month and Usage is defined as the number of employees who had an ‘Active’ status for at least 15 days in any given month. For example, when we calculate October usage, we sum the number of employees who were active 15 or more days in the month of October.